Beach Huts Management
Managing Your Beach Huts has Never Been Easier
Take the hassle out of managing your beach huts with a streamlined, all-in-one solution that simplifies operations, enhances tenant management, and maximises your beachfront revenue.
A selection of our valued customers
What can we help with?
Centralised reporting and communication
Access insightful reports on occupancy, maintenance history, and finances while automating communications with tenants, applicants, and stakeholders. Stay informed and keep everyone in the loop effortlessly.
Efficient tenant management
Easily maintain an organised tenant database, including contact details, rental agreements, and payment tracking. Streamline your tenant relationships and meet your contractual obligations with ease.
Organised waiting lists and offers
Manage waiting lists efficiently, prioritise applicants, and extend beach hut offers seamlessly. Ensure a fair and transparent process, reducing delays and keeping everyone informed.
Flexible rent and invoice tracking
Simplify rent collection with customisable charging structures for different rental periods. Automatically generate invoices, track payments, and maintain clear financial records.
Simplify your beach hut management with Orkastrate.
What our clients say
It’s making my life easier so thanks to you and your teams who have worked these projects for us.
Sam Simpson
Allotment Lead
Manchester City Council
We use a full suite of programmes which has helped considerably in the management of our enquiries, grounds operations, play and allotments.
Mike P Hall
Recreation and Amenities Manager
Banbury Town Council
They will always go out their way to help and come up with better concepts to make my job easier.
Yana Humphreys
Seafronts Assets Officer
Tendring District Council
Managing beach huts has never been easier.
Beach hut inspections
Schedule regular inspections, capture photos, and log all necessary details. Maintain a complete inspection history to ensure beach huts are always in top condition.
Rent and invoice tracking
Efficiently manage rent collection, track payments, and generate invoices. Set custom charging structures for different huts, rental periods, and tenant agreements to simplify financial management.
Occupancy and financial reporting
Generate detailed reports on hut occupancy rates, revenue, and financial performance. Get a clear picture of how your beach huts are performing, allowing you to make informed decisions.
Comprehensive Reporting
Keep a detailed record of all your greenspace assets, including their location, condition, and lifecycle data. Whether you’re managing parks, playgrounds, or equipment, you’ll have all the information you need at your fingertips.
Automated Communications
Eliminate manual communication processes with automated emails, notifications, and updates sent directly to both internal teams and tenants. Save time and ensure everyone is always informed.
Flexible Configuration
Customise the software to meet the specific needs of your organisation with adaptable fields and tables. This flexibility ensures that the system works for you, not the other way around.
User Permissions & Roles
Designate specific roles and access levels for your team members. Whether they’re field workers or management, everyone has access to the information they need to excel in their roles.
Security and data protection
Rest assured that your data is secure and compliant with privacy regulations. We prioritise protecting sensitive information to ensure your organisation’s trust and integrity.
API Integration
Easily connect with other Council systems to share data seamlessly, facilitating smooth workflows and comprehensive reporting across your organisation.
Want to find out more about how Orkastrate can help?
How Orkastrate supports every role in your greenspace team
Greenspace Manager
Issues:
With dozens of beach huts to manage, staying on top of tenant agreements, maintenance schedules, and financials can feel overwhelming. Keeping track of inspections and tenant communication often leads to disorganisation and missed opportunities for optimisation.
Benefits:
Orkastrate provides a centralised platform where you can oversee tenant details, schedule inspections, and monitor hut occupancy with ease. Gain real-time insights and generate reports, so you’re always in control of operations and revenue.
Greenspace Officer
Issues:
You’re the go-between for tenants, management, and field workers, which can often lead to communication breakdowns. Managing hut inspections and tenant requests across outdated systems makes your job harder than it should be.
Benefits:
Orkastrate simplifies communication and operational tasks. You’ll be able to log inspections, update tenant details, and track maintenance requests with a few clicks, streamlining your daily responsibilities.
Greenspace Operator
Issues:
Working in the field, it’s essential to have up-to-date information on the huts you’re maintaining. Trying to access inspection records and tenant requests across multiple systems wastes time and complicates your workflow.
Benefits:
With Orkastrate, you’ll have mobile access to hut details, inspection history, and maintenance tasks, allowing you to work more efficiently and with fewer delays. Stay connected and ensure all tasks are completed on time.
Simple and transparent pricing
Annual Cost
- Includes 10 concurrent user licences
- Additional licences: £295 +VAT per user/year
No. of huts
Annual Cost (GBP ex. VAT)
0-49
£195
50-249
£995
250-499
£1,195
500-999
£1,395
1000-1999
£1,595
2000-2999
£1,795
3000+
£1,995
Additional features to enhance your experience:
- Single Sign-On (SSO): £395 +VAT/year
- API Access: £395 +VAT/year
- Customer Portal: £1,995 +VAT/year
Onboarding and Training
As part of your onboarding experience, there may be a one-time charge for data migration and training. The exact cost will depend on the size and complexity of your requirements. However, in our experience this is between £2,000 – £4,000 +VAT.
Reassure your greenspace team and protect your outdoor assets with Orkastrate.
Frequently Asked Questions
How can Orkastrate help with managing beach hut tenants?
Orkastrate simplifies tenant management by providing an organised database with all tenant details, contact information, and letting agreements. You can easily track tenant agreements and streamline communication with automated notifications.
Can I customise rental rates for different huts and periods?
Yes! Orkastrate allows you to set custom charging structures for different huts and rental periods. You can also track rent collection and generate invoices directly from the platform.
How does Orkastrate handle beach hut inspections?
Orkastrate allows you to schedule regular inspections, log inspection details, and capture photos. You’ll maintain a complete inspection history for each hut, helping you stay on top of maintenance needs.
Is Orkastrate secure for managing tenant and financial data?
Absolutely. Orkastrate is designed with data protection and security in mind, ensuring that all sensitive information is safeguarded and compliant with regulations.
Can I generate reports on hut occupancy and financial performance?
Yes, Orkastrate provides detailed reports on occupancy rates, maintenance history, and financial analytics, allowing you to make informed decisions and optimise your operations.